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Hiring Hourly Employees

Hiring Hourly Employees


Temporary Employees cannot exceed 1300 hours within a rolling 12-month basis.

Temporary Employees cannot work continuously for more than 12 months.

Student Assistants must be reclassified to a temporary employee position during breaks of five weeks or longer.

Student Assistants must be reclassified to a temporary employee position when their course load no longer qualifies them as at least a half-time student.

Students cannot work more than 20 hours per week.


Reference (do not fill out this form):

Reference:,_Compens ation,_and_Payroll.pdf

This is how the hourly hiring process will work:

  1. 1. Position Request: To begin your job posting, fill out this form: Student Worker/Temporary Position Hiring Form. Then, I will submit the position to be posted online. As soon as HR approves the posting, I will send you a link and posting number so that your applicant(s) can apply.
  2. . Select Applicant: Once the applicant(s) applies, and you decide which applicant you would like to hire, I will submit a hiring proposal to HR. HR will then send an email to the applicant with a link to an online background check that the applicant should complete. Please keep in mind this is a timely process.
  3. . Applicant Action: When the hiring proposal is approved by HR, HR will send your applicant an email with an onboarding packet to complete, including asking for an I-9.
  4. . Post Hire: After being hired, the employee will also have to complete ethics and security training online through PEP and set up direct deposit and tax forms in OneUSG.

Reference: Hiring Department Checklist:

If you already know who you would like to hire, the form will ask additional questions so I know whose application to look out for. Additionally, please have your applicant(s) fill out their application as completely as possible with experience and education information.

You can email me at

Fill this out to begin the process: Student Worker/Temporary Position Hiring Form

Tip: the form is linked to the UGA organization. If you are having trouble accessing it, you may need to sign into your UGA Microsoft account.