FY2009 Year End Deadlines – Applies to allocation (state), departmental sales, conference, foundation funded restricted accounts, and grants that end on 6/30/2009. For TIP3, OVPR Startup funds, and faculty grants, please allow two additional days for processing.

Travel Expense Reimbursements – Wednesday, June 10, 2009. We now have the option for out-of-state travel that is to be completed by September 30, 2009, to be encumbered from FY 2009 funding.  Also, travel funding that is encumbered and not spent before June 30, 2009, will be recorded as charge to the 2008-09 budget, and the funding will go into a liability account pending submission of travel expense reimbursement request. If these funds in the liability account are not spent, they will be lost.

P Card Purchases- Friday, June 12, 2009. This will ensure that charges will be transmitted by the vendor and posted to the Works Payment Manager in time to be charged to fiscal Year 2009. This will provide less time to allocate charges and signoff in the Works system. If the vendor has not transmitted the charge to the bank in time to be posted to the Works System and signed-off by Friday, June 19, 2009, it will be charged to the FY 2010 budget.

Check requests with supporting documents – Friday, June 12, 2009.

Journal Vouchers/P-Card Adjustments/Intra-departmental charges – Friday, June 12, 2009.

Physical Plant Warehouse Purchases – Friday, June 12, 2009.

All revenues/cash receipts to be credited to FY 2009 must be received by June 18, 2009.

Please let Angie Callaway (amcallaw@warnell.uga.edu / 542.4746) know if you have any questions about any of the above deadlines or for any item(s) not covered in this list. Thanks!

Anuj Sinha